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Part-time Coordinator - Event Group

Company: The Ronald Reagan Presidential Foundation
Location: Simi Valley
Posted on: June 6, 2021

Job Description:

The Ronald Reagan Presidential Foundation & Institute

The Ronald Reagan Presidential Foundation and Institute is the sole nonprofit organization created by President Reagan charged with continuing his legacy and sharing his principles - individual liberty, economic opportunity, global democracy and national pride. The Foundation is a non-partisan organization which sustains the Ronald Reagan Presidential Library and Museum in Simi Valley, CA, the Reagan Center for Public Affairs, the Presidential Learning Center, The Air Force One Pavilion, the award-winning Discovery Center and the Reagan Institute, which carries out the Foundation's mission in Washington, D.C. The Reagan Library houses over 55 million pages of Gubernatorial, Presidential and personal papers and over 60,000 gifts and artifacts chronicling the lives of Ronald and Nancy Reagan. It also serves as the final resting place of America's 40th President and his First Lady. www.reaganfoundation.org

Position Available

The Ronald Reagan Presidential Foundation and Institute is seeking a Coordinator to support the Event Group operations. The Event Group is responsible for facilitating all aspects of events that occur on the property including private rentals, Center for Public Affairs (lectures, book signings, dinners), community outreach events (exhibit openings and receptions), annual celebrations (President's Day, 4th of July, and Veteran's Day), and our Foundation-sponsored social events (Valentine's Dinner and Dance, Mother's Day Brunch, Father's Day Lunch, Summer Sunset Dinner series, holiday events, and exhibit lunches). Many of these events occur on evenings and weekends, including some holidays.

Duties and Responsibilities

Working under the supervision of the Chief Marketing Officer and Event Group Director, this person will be responsible for the following duties and any others assigned thereafter:

  • Develop and implement a marketing plan for our White House Luncheons and Barbeque Buffet programs to exceed our revenue goal. This marketing effort will be put in place to sell this program to corporations, non-profit organizations, and tour groups. This role will be accountable for the revenue for this program.
  • Plan, execute, and be the lead on all White House Luncheons and Barbeque Buffets.
  • Office administrative support for a department of three staff members: answering phones, filing, screening facility rental calls, checking and communicating phone messages, and returning calls as directed.
  • Using Salesforce database for consistent and timely entry of data primarily focused on new inquires relating to private rentals.
  • Facilitating post-event follow-up including invoices, thank you letters, evaluation forms, and related database updates.
  • Updating as needed the outgoing phone message for the Event Group voicemail.
  • Coordinating marketing for the Event Group; creating copy and facilitating proofing for email blasts, banners, flyers, and ads for all the Foundation-sponsored events and private rental marketing efforts.
  • Photograph events with cell phone/camera in order to upload for marketing purposes.
  • Participating and assisting in preparing and executing specific tasks and duties for all events as assigned, including but not limited to the Reagan National Defense Forum, held annually.
  • Periodically, will be assigned to secure a facility rental and be the lead on the event. This includes securing, planning and executing the event.
  • Any other duties as assigned.

Qualifications

  • Strong organizational capabilities and the ability to multitask in order to provide strong support to the Event Team.
  • Exceptional customer service skills.
  • Enthusiastic, energetic, and a reliable self-starter.
  • Proven sales closer and negotiator.
  • Demonstrated good communication skills, written and verbal.
  • Computer skills in all Microsoft Office programs; strong user of computers as a work tool; facility with web tools and databases are preferred; experience with Salesforce would be a big plus.
  • Ability to work evenings, weekends, and holidays for events (2-4 times per month).
  • Demonstrated planning and organizational skills with attention to detail and high level of accuracy.
  • Ability to collaborate and work in a team environment.
  • Demonstrated work and time management skills, including flexibility, punctuality, reliability, and adaptability.
  • Experience analyzing and solving problems as well as assessing priorities.
  • Initiative, integrity, flexibility, and stress tolerance are essential.
  • Must possess a positive attitude.
  • High school diploma (or equivalent) required; college degree preferred.

Work Environment/Physical Demands

Characteristics of the work environment and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Employee will be working in an office environment as well as in various locations and event sites around the property. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Salary/Benefits/Job Location

  • This is a non-exempt, part-time, hourly position, of 25 to 28 hours per week, eligible for overtime.
  • Salary will be commensurate with experience.
  • This position offers Paid Time Off (PTO) benefits based on hours accrued per pay period and years of service.
  • Employees have the opportunity to participate in a retirement program.
  • The position will be located at The Ronald Reagan Presidential Foundation and Institute, Simi Valley, California.

Keywords: The Ronald Reagan Presidential Foundation, Simi Valley , Part-time Coordinator - Event Group, Other , Simi Valley, California

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