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Facilites, EHS & Security Administrator I

Company: AeroVironment
Location: Simi Valley
Posted on: September 17, 2020

Job Description:



Facilites, EHS & Security Administrator I



Location



Simi Valley, CA



Employment type



Regular - Full Time



ID

1617




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Summary

The Facilities, Environmental, Health Safety and Security (FEHSS) Administrator I position provides administrative and clerical support to relieve Facilities, EHS and Security department managers or staff of administrative details in accordance with state, federal and other regulatory agencies. The individual hired will ensure Facilities, EHS, and Security actions items are complete, procedures updated, meetings scheduled and department documentation properly maintained.
Position Responsibilities





  • Ensure ISO 14001 documentation is properly retained in accordance with the standard



  • Retain, and communicate all operational change documentation



  • Review submitted Job Safety Analysis (JSA), safety plans and EHS committee meeting documents for grammar, spelling and formatting errors.



  • Reviews process improvement documentation for spelling, grammatical and formatting errors.



  • Assist in updating FEHSS KPIs, department metrics and environmental indicators



  • Assist in maintaining enterprise asset management for all AV locations



  • Review asset management procedures and asset work instructions for spelling, grammar and formatting errors



  • Assist in building project plans and identification of milestones.



  • Processes purchase requests and purchase orders for FEHSS department at all AV facilities



  • Coordinates with vendors: scheduling, escorting, billing, liaison with departments



  • Works closely with Accounting regarding department related Accounts Receivable and Accounts Payable



  • Assists in general department projects, such as furniture moves, personnel moves, facility repair, construction projects, security installations and maintenance meetings as well as serving as backup to FEHSS roles on an as-needed basis



  • Schedule and maintain meeting notes and action items for project meetings, ISO 14001 meetings, security meetings and operational change meetings.



  • Works on assignments that are routine in nature, requiring limited judgment. Has little or no role in decision-making



  • Other duties as assigned




    Special Requirements:







    • U.S. Citizen, U.S. Permanent Resident (Green Card holder) or asylee/refugee status as defined by 8 U.S.C. 1324b(a)(3) required.



    • Must have a valid driver's license and clean DMV record




      Basic Qualifications (Required Skills & Experience):







      • Less than 1 year of related experience



      • Intermediate experience with Microsoft Word, Excel and PowerPoint



      • Working knowledge with Adobe Pro



      • Working knowledge of VISIO



      • Exposed to project management documentation and file retention.



      • High school diploma or GED equivalent is required or equivalent combination of experience and education




        Other Qualifications & Desired Competencies:







        • Will be required to develop proficiency in Microsoft project, Visio and Adobe Pro



        • Will navigate through enterprise asset management or ticketing programs



        • Exhibits a willingness to learn new software applications and office productivity tools



        • Consistent in demonstrating strong interpersonal, communication (verbal and written) and organizational skills



        • Skilled at prioritizing work load in an efficient manner



        • Able to excel in a fast-paced, deadline-driven environment, where small teams share a broad variety of duties



        • Displays strong initiative and drive to accomplish goals and meet company objectives



        • Takes ownership and responsibility for current and past work products



        • Is committed to learning from mistakes and driven to improve and enhance performance of oneself, others, and the company



        • Focuses on teamwork and puts the success of the team above one's own interests




          Physical Demands:







          • Ability to work in an office or warehouse environment (Constant)



          • Required to sit and stand for long periods; talk, hear, and use hands and fingers to operate a computer and telephone keyboard (Frequent)



          • Ability to lift and carry objects of varying sizes and shapes up to 40 lbs. (frequent) and 50 lbs. (occasional)






            ITAR Requirement:

            This position requires the use of information which is subject to compliance with International Traffic Arms Regulations (ITAR). To conform to U.S. Government export regulations/ITAR, applicants must be a U.S. Citizen, lawful permanent resident of the U.S. (or, green card holder), protected individual as defined by 8 U.S.C. 1324b(a)(3). Applicants cannot be hired until they are qualified to have such access. Some positions due to U.S. Government contract requirements will require current U.S. Citizenship.

            Benefits: AV offers an excellent benefits package including medical, dental vision, 401K with company matching, a 9/80 work schedule and a paid holiday shutdown. For more information about our company benefit offerings please visit: http://www.avinc.com/myavbenefits.

            We also encourage you to review our company website at http://www.avinc.com to learn more about us.

            Principals only need apply. NO agencies please.

            Who We Are

            Based in California, AeroVironment (AVAV) is a global leader in unmanned aircraft systems (UAS) and tactical missile systems. Founded in 1971 by celebrated physicist and engineer, Dr. Paul MacCready, we've been at the leading edge of technical innovation for more than 45 years. Be a part of the team that developed the world's most widely used military drones and created the first submarine-launched reconnaissance drone, and has seven innovative vehicles that are part of the Smithsonian Institution's permanent collection in Washington, DC.

            Join us today in developing the next generation of small UAS and tactical missile systems that will deliver more actionable intelligence to our customers so they can proceed with certainty - and succeed.

            What We Do

            Building on a history of technological innovation, AeroVironment designs, develops, produces, and supports an advanced portfolio of unmanned aircraft systems (UAS) and tactical missile systems. Agencies of the U.S. Department of Defense and allied military services use the company's hand-launched UAS to provide situational awareness to tactical operating units through real-time, airborne reconnaissance, surveillance, and target acquisition.

            AeroVironment Incorporated is an equal opportunity employer, M/F/D/V and works in compliance with both federal and state laws. We are committed to the concept regarding Equal Employment opportunity. Qualified candidates will be considered for employment regardless of race, color, religion, age, sex, national origin, marital status, medical condition nor disability, genetics, veteran and all others that may appy.

            To view our CCPA Privacy Policy click here: https://www.avinc.com/legal/ccpa-privacy-policy


Keywords: AeroVironment, Simi Valley , Facilites, EHS & Security Administrator I, Other , Simi Valley, California

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