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Facilities Administrator I

Company: AeroVironment
Location: Simi Valley
Posted on: March 26, 2020

Job Description:



Facilities Administrator I



Location



Simi Valley, CA



Employment type



Regular - Full Time



ID

1316




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Summary

The Facilities Administrator I assists with maintaining daily operations of AeroVironment's (AV's) physical facilities. One assists Facilities Supervisors and management in location and procurement of materials and services for both facilities operations and facilities capital projects. Is a liaison between Facilities and other cross-functional departments pertaining to Facilities-related projects. Assists with coordination of outside contractor activities with regards to vendor selection and capital projects management.

Position Responsibilities


  • Assist with coordination of outside contractor activities with regards to vendor selection and capital projects management.

  • Process purchase requests and purchase orders for Facilities department at all AV facilities.

  • Coordinate and manage department meetings and events.

  • Create and maintain expense reports for facilities management.

  • Coordinate with vendors: Scheduling, escorting, billing, liaison with departments.

  • Works closely with accounting regarding AR and AP functions.

  • Research of solutions for facilities department in-house engineering.

  • Assist facilities supervisors and management in location and procurement of materials and services for both facilities operations and facilities capital projects.

  • Prepare and collate all documentation for monthly Key Performance Indicators (KPI)

  • Attend team meeting minutes and produce subsequent minutes/actions

  • Liaison between facilities and EH&S, maintaining log books and waste streams while also meeting with the hazardous material disposal vendor.

  • Administration of the Facilities work order system for AV facilities (Track-It).

  • Coordination with building security in order to accommodate vendors and ensure security concerns and policies are addressed as they occur.

  • Assists coordination with IT department at all AV sites in order to address any cross-department concerns with facilities.

  • Assists coordination with property management to ensure proper movement of property and assets between AV facilities.

  • Receiving and creating bids/proposals for future facilities upgrades and additions.

  • Assists in general facilities functions, such as:



    • Furniture moves

    • Personnel moves

    • Facility repair and maintenance

    • Backup to facilities technicians on an as needed basis




      Special Requirements

      U.S. Citizen or U.S. Permanent Resident (Green Card holder) required, per ITAR definition

      Basic Qualifications (Required Skills & Experience)


      • High school diploma or GED equivalent is required or equivalent combination of experience and education

      • Entry level position typically requiring less than 1 year of related experience

      • Previous experience with EH&S functions, including waste streams and hazardous material disposal

      • Experience managing and coordinating outside vendors activities, goals and schedules

      • Valid California driver's license with clean DMV record

      • Good oral and written communication skills

      • Basic computer skills, including email, MS Excel, MS Word, MS Project, and AutoCAD

      • Ability to lift 40 to 50 pounds

        Other Qualifications & Desired Competencies


        • Associates degree or comparable job training is a plus

        • Previous work experience in a Facilities department role is a plus

        • Bilingual with Spanish is a plus

        • Forklift experience is a plus

        • Skilled at prioritizing work load in an efficient manner

        • Able to excel in a fast-paced, deadline-driven environment, where small teams share a broad variety of duties

        • Displays strong initiative and drive to accomplish goals and meet company objectives

        • Takes ownership and responsibility for current and past work products

        • Is committed to learning from mistakes and driven to improve and enhance performance of oneself, others, and the company

        • Focuses on teamwork and puts the success of the team above one's own interests

          Physical Demands


          • Ability to work in an office and warehouse environment (Constant)

          • Required to sit and stand for long periods; talk, hear, and use hands and fingers to operate a computer and telephone keyboard (Frequent)

          • Ability to lift and carry objects of varying sizes and shapes up to 40 lbs. (frequent) and 50 lbs. (occasional)




            ITAR Requirement:

            This position requires the use of information which is subject to compliance with International Traffic Arms Regulations (ITAR). To conform to U.S. Government export regulations/ITAR, applicants must be a U.S. Citizen, lawful permanent resident of the U.S. (or, green card holder), protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State. Applicants cannot be hired until they are qualified to have such access. Some positions due to contracts will require current U.S. Citizenship.

            Benefits: AV offers an excellent benefits package including medical, dental vision, 401K with company matching, a 9/80 work schedule and a paid holiday shutdown. For more information about our company benefit offerings please visit: http://www.avinc.com/myavbenefits.

            We also encourage you to review our company website at http://www.avinc.com to learn more about us.

            Principals only need apply. NO agencies please.

            Who We Are

            Based in California, AeroVironment (AVAV) is a global leader in unmanned aircraft systems (UAS) and tactical missile systems. Founded in 1971 by celebrated physicist and engineer, Dr. Paul MacCready, we've been at the leading edge of technical innovation for more than 45 years. Be a part of the team that developed the world's most widely used military drones and created the first submarine-launched reconnaissance drone, and has seven innovative vehicles that are part of the Smithsonian Institution's permanent collection in Washington, DC.

            Join us today in developing the next generation of small UAS and tactical missile systems that will deliver more actionable intelligence to our customers so they can proceed with certainty - and succeed.

            What We Do

            Building on a history of technological innovation, AeroVironment designs, develops, produces, and supports an advanced portfolio of unmanned aircraft systems (UAS) and tactical missile systems. Agencies of the U.S. Department of Defense and allied military services use the company's hand-launched UAS to provide situational awareness to tactical operating units through real-time, airborne reconnaissance, surveillance, and target acquisition.

            AeroVironment Incorporated is an equal opportunity employer, M/F/D/V and works in compliance with both federal and state laws. We are committed to the concept regarding Equal Employment opportunity. Qualified candidates will be considered for employment regardless of race, color, religion, age, sex, national origin, marital status, medical condition nor disability, genetics, veteran and all others that may appy.

            To view our CCPA Privacy Policy click here: https://www.avinc.com/legal/ccpa-privacy-policy


Keywords: AeroVironment, Simi Valley , Facilities Administrator I, Other , Simi Valley, California

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