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Administrative Assistant

Company: AeroVironment
Location: Simi Valley
Posted on: November 21, 2022

Job Description:

Thank you for your interest in AeroVironment!
This position is based fully onsite in our Simi Valley, CA offices - Please note this before applying. (We do follow a 9/80 schedule with every other Friday off).
Who We AreFor over 50 years, AeroVironment has been a leader in advanced technologies and diverse innovations that have redefined how the world drives, flies, and connects.
If you thrive on a culture of relentless problem-solving and invention and want to work for a global front-runner where you tackle real-world challenges, then AeroVironment is the place for you.Come join our group of innovative thinkers and discover how collaborative efforts produce extraordinary products that touch lives around the world. You can be a part of the team that developed these firsts: a controlled human-powered aircraft, the modern consumer electric car, a tiny hummingbird-like drone and a helicopter that flew on Mars. We also set flight records in near-space with our solar-powered aircraft, and we re-shaped the battlefield with portable, hand-held, tactical drones and loitering munitions. We have cemented our reputation around the world and in record books as unrivaled technological pioneers, including seven innovative vehicles in the Smithsonian Institution's permanent collection in Washington, DC.
While engineering for the future is what we do, we are ever-mindful of our strong commitment to purpose - to secure lives and advance sustainability through transformative innovation. The products and solutions we provide our customers help to save lives and contribute to a more sustainable environment.
Join us to help push beyond the realm of the possible with such future-defining technologies as robotics, sensors, software analytics and connectivity to generate ever-more meaningful actionable intelligence for our customers so they can proceed with certainty - and succeed.

SummaryThe Administrative Assistant II provides analytical and specialized administrative support to relieve executive, administrative and line managers of complex details and advanced administrative duties. In this role, one provides daily administrative tasks to support a specialized function(s) of the organization.
Position Responsibilities

  • Scheduling meetings and coordinate meeting logistics, including luncheons
  • Documenting technical meetings and follow up on action items/commitments
  • Working jointly with project leads to ensure proper information and documentation transfer throughout the life of a project
  • Scheduling calendars and handling travel and logistical issues for team members
  • Assisting in preparation of Consulting Agreements, Non-Disclosure Agreements, Staffing Requisitions, etc.
  • Preparing and tracking Purchase Requisitions and Expense reports
  • Contacts company personnel at all organizational levels to gather information and prepare reports, while maintaining confidentiality
  • Coordinates activities between departments and outside parties
  • Works on assignments that are semi-routine in nature but recognizes the need for occasional deviation from accepted practice
    Basic Qualifications (Required Skills and Experience)
    • Minimum of 1-2 years of experience as an Administrative Assistant
    • High School diploma or GED Equivalent required is required or equivalent combination of experience and education
    • Familiar with Concur and Databasics expense reporting software is helpful
    • Experience with researching, organizing, and coordinating multiple clerical projects within tight deadlines
    • This position will be a "Floater" position and this person will be cross trained to work at more than 1 office
    • Proficient with Microsoft applications (Word, Excel, PowerPoint, and Visio)
    • Must be comfortable answering phones and operating a phone switchboard as this position would be covering breaks and lunches for the receptionist
    • Previous experience working in aerospace industry is desired but not required
      Other Qualifications and Desired Competencies
      • Consistently demonstrates effective communication skills - written and verbal
      • Maintains a professional demeanor with a high level of customer service
      • Consistent in demonstrating sound organization, prioritization, multi-tasking and planning skills while efficiently prioritizing workload
      • Skilled at follow-up/follow-through while maintaining professionalism
      • Exhibits strong interpersonal skills and works well with all levels of employees up to Senior Management
      • Applies acquired job skills and company policies and procedures to complete assigned tasks
      • Consistently follows established procedures on routine work and typically requires instructions only on new assignments
      • Able to excel in a fast-paced, deadline-driven environment, where small teams share a broad variety of duties
      • Displays strong initiative and drive to accomplish goals and meet company objectives
      • Takes ownership and responsibility for current and past work products
      • Committed to learning from mistakes and driven to improve and enhance performance of oneself, others, and the company
      • Focuses on teamwork and puts the success of the team above one's own interests
        Physical Demands
        • Ability to work in an office environment (constant)
        • Required to sit and stand for long periods: talk, hear, and use hands and fingers to operate a computer and keyboard, as well as operating a switchboard (frequent)
        • Uses hands and fingers to handle, control or feel objects (frequent)
        • Bending, crouching, kneeling, and reaching to file and maintain files (frequent)
        • Ability to lift and carry objects of varying sizes and shapes, up to 5-10 pounds (occasional)

          BenefitsAV offers an excellent benefits package including medical, dental vision, 401K with company matching, a 9/80 work schedule (every other Friday off) and a paid company holiday shutdown.
          For more information about our company benefit offerings, please visit us: http://www.avinc.com/myavbenefits.
          We also encourage you to review our company website: http://www.avinc.com to learn more about us!
          ITAR RequirementThis position requires access to information that is subject to compliance with the International Traffic Arms Regulations ("ITAR") and/or the Export Administration Regulations ("EAR"). In order to comply with the requirements of the ITAR and/or the EAR, applicants will be asked to provide specific documentation to verify U.S. person status under the ITAR and the EAR. A "U.S. person" according to their definition is a U.S. citizen, U.S. lawful permanent resident (green card holder), or protected individual such as a refugee, or asylee. See 22 CFR120.15. Some positions will require current U.S. Citizenship due to contract requirements.
          AeroVironment Incorporated is an equal opportunity employer, M/F/D/V and works in compliance with both federal and state laws. We are committed to the concept regarding Equal Employment opportunity. Qualified candidates will be considered for employment regardless of race, color, religion, age, sex, national origin, marital status, medical condition nor disability, genetics, veteran and all others that may apply.
          ITARU.S. Citizen, U.S. Permanent Resident (Green Card holder) or asylee/refugee status as defined by 8 U.S.C. 1324b(a)(3) required.
          Principals only need apply. NO agencies please.
          AeroVironment Incorporated is an equal opportunity employer, M/F/D/V and works in compliance with both federal and state laws. We are committed to the concept regarding Equal Employment opportunity. Qualified candidates will be considered for employment regardless of race, color, religion, age, sex, national origin, marital status, medical condition nor disability, genetics, veteran and all others that may apply.

Keywords: AeroVironment, Simi Valley , Administrative Assistant, Administration, Clerical , Simi Valley, California

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